Video Conference

parents evenings

We are delighted to announce that we will be using the School Cloud system to allow us to carry on with our parents evenings. This will allow live video conversations to happen between all parents and our form tutors or class teachers.

 

Most internet enabled devices which have a camera/microphone will work, so phones, laptops and tablets should be able to used.

 

We will contact you through our school app when your child has an upcoming parents evening. All you will need to do is make your appointments by logging in to;

The instructions for booking the appointments and carrying out the live video appointments are below;

 

Browse to https://smithillsschool.schoolcloud.co.uk/

 

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Step 1: Login

Fill out the details on the page then click the Log In button.

A confirmation of your appointments will be sent to the email address you.

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Step 2: Select Parents' Evening

Click on the date you wish to book.

Unable to make all of the dates listed? Click I'm unable to attend.provide.

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Step 3: Select Booking Mode

Choose Automatic if you'd like the system to suggest the shortest possible appointment schedule based on the times you're available to attend. To pick the times to book with each teacher, choose Manual. Then press Next.

 

We recommend choosing the automatic booking mode when browsing on a mobile device.

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Step 4: Choose Teachers

If you chose the automatic booking mode, drag the sliders at the top of the screen to indicate the earliest and latest you can attend.

Select the teachers you’d like to book appointments with. A green tick indicates they’re selected. To de-select, click on their name

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Step 5a (Automatic): Book Appointments

If you chose the automatic booking mode, you'll see provisional appointments which are held for 2 minutes. To keep them, choose Accept at the bottom left.

If it wasn’t possible to book every selected teacher during the times you are able to attend, you can either adjust the teachers you wish to meet with and try again, or switch to manual booking mode (Step 5b).

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Step 5b (Manual): Book Appointments

Click any of the green cells to make an appointment. Blue cells signify where you already have an appointment. Grey cells are unavailable.

To change an appointment, delete the original by hovering over the blue box and clicking Delete. Then choose an alternate time.

You can optionally leave a message for the teacher to say what you’d like to discuss, or raise anything beforehand.

Once you’re finished booking all appointments, at the top of the page in the alert box, press click here to finish the booking process.

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Step 6: Finished

All your bookings now appear on the My Bookings page. An email confirmation has been sent and you can also print appointments by pressing Print. Click Subscribe to Calendar to add these and any future bookings to your calendar.

To change your appointments, click on Amend Bookings.

On the evening itself log into the system and click on the “join video appointments” button – this will load the settings page. After you have checked these scroll to the bottom of the page and press “Proceed” to start the video chat (it will only start at the time you have booked).